Live Art Development Agency

Finance & Management

Reporting to LADA’s Director, including an initial review after three months.
4 working days per week, Tuesday to Friday

Salary: £30,000 per annum. (£37,500 pro rata)

The main purpose of the Finance & Management postholder relates to finance, governance and company management. The role also involves contributing to elements of fundraising (through grants, donations, fees, sales, and partnerships), the management and production of publications, artistic and organisational planning, and, where appropriate, specific creative projects, events, and resources.  

The postholder will closely support and work with the Director to achieve the effective realisation of LADA’s mission; ensure its sustainable development; and, where appropriate,  represent LADA and its work to artists, organisations, stakeholders, public bodies and the general public. 

Responsibilities:

Financial

The postholder will take lead responsibility for, and manage, LADA’s finances. This role ranges from day-to-day financial management, through all levels of reporting, to strategic financial planning.

Undertake, in consultation with the Director, financial planning for LADA, including the preparation and appropriate Board approval of:

  • Annual budgets;
  • Project budgets; and
  • Business plans. 

The postholder will:

  • Prepare, manage, monitor, and appraise company management accounts, project budgets, and cash flow forecasts; 
  • Maintain an up-to-date overview of the company finances including the preparation of projected year-end outcomes, and any necessary revisions to budgets; and project-based financial position statements;
  • Oversee the bookkeeping functions (by staff and by external bookkeepers) and Unbound shop operations (including stock management); 
  • Authorise and make payments;
  • Manage the payroll (which is coordinated by external bookkeepers); 
  • Liaise with LADA's annual accountant; and
  • Liaise with LADA’s Banks, including effective coordination of investments.

Undertake all financial reporting including:

  • Financial reports to the Director, Board of Directors, Arts Council England, and funders/partners;
  • Liaison (in consultation with the Director) with Arts Council England on LADA’s Funding Agreement and Annual Review, and ensuring all financial and annual reports are accurate and submitted on schedule;
  • Oversee the preparation of annual audited accounts; and
  • Preparation of annual returns to, and other compliance with, Companies House and the Charity Commission.

Fundraising, Partnerships & Income Generation

All LADA staff have responsibilities for income generation, and the postholder will support and enhance  LADA’s fundraising, partnerships and income generation by:

  • Holding a strategic overview of the range of partnership funding requirements of the organization, ensuring that all current opportunities are assessed, and helping research, identify and broker partnerships with public and private sector organisations – including Bethnal Green/East London neighbourhood organisations and initiatives, higher education institutions, and arts partners – to contribute to the public positioning and increased profile of LADA and its fundraising capacity (including LADA’s work on Arts Council England funding applications, Funding Agreement conditions and reporting);
  • Research and maintain good relationships with local, national and international funders, including charitable trusts and foundations with the potential to support LADA’s work;
  • Support grant and other fundraising applications for LADA’s work in general and for specific projects, particularly budget preparation, management and reporting;
  • Ensure LADA’s individual donor fundraising plans and processes are coordinated effectively; 
  • Contribute to the sustainability and development of income from LADA’s Unbound shop; and
  • Represent LADA and its work to artists, organisations, stakeholders, public bodies and the general public, at relevant and appropriate events and opportunities. 

The duties above will be carried out with the direction and support of the Director, the Board of Directors and Fundraising Committee.

Organisational Management

The postholder will oversee the effective and efficient day-to-day operation of LADA. This work will be carried out with the support of LADA's Director and Studio & Operations postholder, to:

  • Ensure the efficient and effective management and coordination of LADA's operations and programmes, working closely with, and line manage, other staff as appropriate and directed, in relation to the duties in each staff member’s Contract of Employment and to support them plan, deliver and evaluate their work to the highest quality.
  • Ensure all premises leases are maintained and lease conditions met;
  • Ensure adequate insurance cover is in place for all company activity including public liability insurance, contents insurance, and project-specific insurances;
  • Negotiate and prepare contracts including those relating to staff, artists and other contracted professionals, partnerships, funding, and suppliers.

Governance

The postholder will oversee various governance and compliance matters including:

  • Coordinate LADA’s Board of Directors and Board Committees, including Board Agendas, minuting, reporting and communication;
  • Ensure all premises leases are maintained and met;
  • Ensure adequate insurance cover is in place for all company activity including public liability insurance, contents insurance, and project-specific insurances;
  • Negotiate and prepare contracts including those relating to staff, artists and other contracted professionals, partnerships, funding, publications, and suppliers; and
  • Work with LADA’s Studio and Operations postholder to ensure LADA’s policies and procedures, including Equality Action Plan, Grievance & Disciplinary Procedures, Ethical Fundraising Policy and Environmental Policy are appropriate, up-to-date, and being complied with.
  • Governance work will be carried out with the support and input of the Director and Studio and Operations postholder.

Artistic

The postholder will also contribute to elements of the artistic programme and creative development, and will:

  • Work alongside the Director and other staff on the planning and delivery of LADA’s activities, including artistic and professional development programmes;
  • Work alongside the Director and other staff on the development and delivery of LADA’s resources, including the Study Room and Unbound; and 
  • Work alongside the Director on the planning and production of specific projects including publications, programmes and events. Where appropriate and relevant this may involve taking the lead on LADA publications and co-publications. 

This list of responsibilities is not exhaustive and the postholder will also be expected to carry out any other duties as reasonably requested by the Director and Board of Directors. 

Person Specification

1. Essential Skills, Knowledge and Experience:

  • Experience of working within and a commitment to the cultural sector, OR other work experience which aligns with the responsibilities summarized above and the cultural values of LADA;
  • Experience of Apple computers and Macintosh OS X; using a range of computer software (including Word, Excel, PowerPoint, Mail);
  • Proven finance experience, skills and/or qualifications;
  • Direct experience of public and/or private funding for the arts and/or charity sector;
  • Proven experience of financial management and can demonstrate an understanding of financial systems for a small organisation;
  • Hands-on experience of the preparation, management and appraisal of budgets, management accounts, and financial statements;
  • Track record of presenting – in writing and orally – financial information in a clear and accessible manner to company directors, staff, and stakeholders;
  • Awareness of fundraising and/or partnership applications/proposals, and their subsequent management, evaluation and reporting;
  • Understanding of governance systems and processes, including the coordination of a registered Company/Charity and its Board of Directors;
  • Excellent computer skills with experience of Xero or similar financial management software;
  • Experience of contract preparation and management with parties ranging from independent artists to small web development agencies to publishing houses to large institutional partners.  
  • Leadership and management:
  • Extremely well organised, self-motivated and able to manage, supervise and work as part of a small team;
  • An advocate for LADA, representing the organisation to artists, organisations and the general public;
  • Excellent time management and organisational skills;
  • Track record of working in consultation, strategically, and collaboratively with a diverse range of partners.

Other:

2. Desirable

  • Worked within the Live Art sector and/or innovative and experimental contemporary culture and the infrastructures that support it;
  • Experience of significant fundraising and income generation within a charity context;
  • Experience of publications in an editorial or production capacity;
  • Ability to undertake occasional travel.

Terms of the appointment

The postholder will be appointed on a part-time basis and will be expected to work 28 hours per week. 

The postholder’s work schedule will be Tuesday-Friday, 10am-6pm. 

The postholder will be entitled to four weeks pro-rata paid leave each year, plus pro-rata statutory bank holidays. LADA does not pay overtime, however, it offers time off in lieu (TOIL) in acknowledgement of additional hours worked. In addition, LADA has a two-week shut-down over the Christmas and New Year period.

The post is offered at a salary of £30,000 per annum. (Full-time salary equivalent: £37,500.)

There will be a three month probation period.

LADA offers a pension scheme whereby it will match pension contributions up to the current Government minimum % of Gross salary.

To apply: 

Download the full Job Description including details on how to apply

Candidates are invited, and encouraged, to discuss their applications in advance with Lois Keidan, LADA’s Director, email lois@thisisLiveArt.co.uk or call +44 (0)208 985 2124.