Sponsorship and Fundraising Assistant
- £26,540 per year
- Closing date – 18 February 2025
- Hay on Wye
- Company Video
The Sponsorship and Fundraising Assistant has a particular focus on generating income from event sponsors locally and regionally, as well as successfully managing the selling of exhibition spaces at Hay Festivals in the UK.
Sponsors
- Cultivate, manage and develop successful relationships with existing and new sponsors, with a focus on relationships up to £5k
- Identify and define on a local, regional and national level new and emerging sponsorship opportunities.
- Develop sponsorship proposals, packages and agreements for sponsors.
- Ensure sponsor requirements are met at our two UK festivals (Hay Festival, Hay-on-Wye and Hay Festival, Winter Weekend) manage complimentary ticket requests, host sponsors during the festivals and administer other sponsor benefits
- Ensure sponsors are acknowledged correctly, gathering artwork and sponsor logos for print and web. (Pre-show reel, online and print programme)
- Maintain sponsor pages and profiles (Sponsors Directory)
- Help organise sponsor events
- Manage interaction with event sponsors in the Festival Lounge at Hay Festival (spring)
- Maintain and update records for correspondence and invoicing
- Generate reports for sponsors
Patrons and Benefactors
- Help manage and develop Patrons and Benefactors engagement and renewals, including invitations and complimentary tickets. (Book of the Month and Book of the Year mailings)
- Research Patrons and Benefactors to identify key prospects to engage for further support
- Ensure Patrons and Benefactors are acknowledged correctly (Donor boards, print programme and webpages)
- Help organise fundraising events
Exhibitors
- Coordinate selection and booking process of exhibitors at Hay Festival Wales (Spring and Winter Weekend)
- Identify and approach potential exhibitors to ensure a diverse visitor experience
- Ensure exhibitor requirements are met at our main UK festival (Hay Festival, Hay-on-Wye)
Advertisers
- Cultivate, build and manage successful relationships with existing and potential new advertisers for print and web
- Maintain advertiser pages on the Hay Festival website.
Skills Specification – Essential
- Experience of securing sponsorship and successfully managing relationships with sponsors
- Ability to effectively manage multiple relationships of varying complexities, meet strict deadlines and work well under pressure
- Experience in creating opportunities to drive new commercial/sponsorship ideas or partnerships
- Proven track record of meeting financial targets and/or securing funding
- Experience of prospect research and ability to research and respond to opportunities.
- Strong customer relationship management skills and care – understanding of and modelling excellent donor management.
- Experience in managing effective relationships with a wide range of stakeholders.
- Experience of coordinating membership or audience focused events.
- Excellent written communication skills, numeracy, organisational skills and attention to detail
- Enthusiastic team player with excellent interpersonal and relationship-building skills
- Microsoft Office skills – Word, Excel, Powerpoint
- Full UK Driving Licence
Desirable
- Knowledge of the arts, literature and current affairs that can inform sponsorship
- Canva or Adobe CC experience
- Welsh speaker
For an informal conversation about the role, please email [email protected]
To apply please send your CV and a letter explaining how your experience fits the role to [email protected] by midday February 18th 2025